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Unpaid Lunch Breaks for Workers

Overview

Unpaid lunches require payroll clarification, which can be done one of three ways: manual lunch entry, care coding for max payable hours, or care coding to subtract payable minutes. (Care Codes are what we call billing and payroll adjustments that can be applied to visits, visit types, clients, or even caregivers in certain situations.) See below for further details.


Manual Lunch Entry

Some organizations prefer to add an actual "Lunch" visit between the two halves of a long visits. For example, if someone is working a twelve-hour shift, it could look like this:


With Ankota's automated contiguous visit clock-ins, the caregiver would only have to clock in at the start of the day and clock out at the end of the day, and all 3 visits would be counted as completed. This requires scheduling, obviously, but may be useful to organizations that wish to specifically break down their data by visit type and want to see lunch clearly in their data. Users can schedule lunch visits at any time.


Max Payable Hours Care Code

Another option is the Max Payable Hours Care Code. As the name suggests, this limits the max payable hours. This works well for 24-hour visits, and is often also used with the Don't Count Hours Towards Payable OT care code, as seen in the screenshots below. These care codes are typically created and then applied to the visit type. Support can assist you with this process.



Subtract # Minutes Care Code

The final option is the Do Not Pay for Lunch Care Code. As the name suggests, this allows user to remove a certain number of payable minutes for a lunch. This works well for visits which have uncertain lengths.


This care code is typically organized so that it is applied for visits over 6 hours, taking away 30 minutes of pay time. Note that if the visit was under 6 hours, the lunch break "subtraction" would not occur, because that shift would not have been long enough to qualify for the unpaid lunch.


For example, a Personal Care visit with this care code that was scheduled from 8am-5:30pm would bill 8.5 hours but pay 8 hours. On the other hand, the same visit type could have a 5-hour visit, and no lunch would be subtracted. This care code is typically created and then applied to the visit type. Support can assist you with this process.