AR Screen

Overview

The AR screen is a powerful tool that provides you at-a-glance data on total (unpaid) balances, balance by payer, and by client, updated every 15 minutes. If you wish to make a manual payment, you can access each client's Accounts Receivable page via this overview. Users can also upload 835s to apply payments from the state to their account. For those times you may wish to review the data (such as paid/unpaid invoices) manually or do further analysis in excel, a variety of exports are available via the AR Report button.

Process Remittance Advice

To upload a state 835 and apply the state's payments to your account, which is effectively a receipt and also know as the electronic remittance advice file (ERA), you will use the Process Remittance Advice button on this page. See more on processing your 835/ERA/Electronic Remittance advice here.

As a reminder, after you process payments, it will take 15 minutes for that data to show up in the AR screen.

Access to Client Invoice History

To access a client's specific invoice history, go to the AR screen, open the category desired, and then click on the name of the client. 

Once you are in a specific client's Accounts Receivable screen, the invoices will be summed together at the bottom in the summary.  For example, if the bill had two payments (or one payment and an adjustment) it only shows once. To dive into detail, simply click on Manually Adjust to see the full break down, visit-by-visit. This will not affect the unpaid invoices. They will remain at the top, but they will also have a line item at the bottom. 

You can also post manual payments from this screen. See this manual payments article for more.

As a reminder, as you process payments, it will take 15 minutes for that data to show up in the AR screen.

Exporting the AR Report

To access excel options for the AR report, click the AR Report button while on the AR screen. 

Available Reports

Once you are on the AR Reports page, you will see several available filters. Let's review each one.

• The Report Type will allow you to pick which level of the AR screen that you want to see. 
  • The Visit Category Report is the top-level data
  • The Client Report is the basic client balance data
  • The Client Details Report includes both clients and specific invoice data (this is the most commonly used)
• The Visit Category will allow you to build a report for one single category, if desired
• The Start Date and End Date are defaulted to the past month, but you can alter them as desired
• The Search By filter allows you to view visits in a date range, invoices in a date range, OR deposit date.
• The checkboxes allow the following options:
  • The ability to view subdepartments
  • The ability to include only clients with balances due
  • The ability to create a historic report, where payments after the entered date are not included (so you can see what was owed to you in a certain time period)

Once your filters are selected, click the Refresh button, then save as an Excel file.